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    6 POWERFUL TIME-SAVING GMAIL SECRETS FOR BUSY PEOPLE

    6 POWERFUL TIME-SAVING GMAIL SECRETS FOR BUSY PEOPLE

    As a business owner of four companies, it can be pretty stressful to juggle all my emails.  Over the past few years of running my businesses, I’ve got my email game down to a T!  Here I am sharing my email hacks to help you save valuable time.

    1. HAVE ALL YOUR WORK EMAIL FORWARDED TO GMAIL

    So I have my LoveJojo email addresses (for support/enquiries/sponsorship/job positions etc), my blog enquiries email addresses, my online bakery email addresses and emails for my hosting company and Ramen subscription box service.  This can get quite time-consuming and confusing to monitor so many email inboxes.  So I have everything automatically forward to my Gmail account and then set up email aliases so that I can reply to emails I receive as if I’m replying straight from the email address they were sent to.

    To do this is pretty simple.  All you need to do is go to Gmail > Settings > Accounts & Import > Add another email address under the “send mail as” section.  Make sure you tick “Treat as an alias” on the first page.  Then get the SMTP Server/username/password from your website host.

    2. UNSUBSCRIBE FROM ALL IRRELEVANT EMAILS

    This is a huge one for me.  I started using Gmail in 2004 which means I have had this email address for over 16 years!  Back in the good old days, you didn’t think too much about subscribing to shop newsletters to get discounts and coupons, but over time, your tastes change and many of these emails are no longer relevant.  I spent the past decade ignoring these emails and diligently deleting them as they arrived in my email inbox.  One day, I thought to myself: “am I mad?!” Why was I wasting so many precious seconds and minutes of each day deleting these unwanted emails?  So from that point on, every time I received an irrelevant email, I unsubscribed immediately.  This can take a little bit of time, but the results are so worth it!

    The result of this was a pure and clean email inbox where the only emails I received were emails that were important.

    3. DELETE OR ARCHIVE ALL EMAILS

    I spent some time cleaning up my entire email inbox on Gmail.  First I went through and archived all the emails I wanted to keep, then I went and deleted any unnecessary emails.  After that, I searched in the top search bar of Gmail for any emails containing attachments larger than 20mb and deleted anything I didn’t need anymore.  Once I’d done all of this, my email inbox was empty.  Now, anytime any emails come in, I respond and archive or delete as applicable.  This is more productive in my opinion since before I did this, every time I looked at my email inbox, I felt so overwhelmed, I didn’t even want to deal with it!

    4. USE CANNED RESPONSES ON GMAIL

    I sometimes receive email enquiries from customers and I noticed I spent so much time typing out the same responses.  There is a feature on Gmail that allows you to click a button to send a pre-written response!  Go to Gmail Settings > Labs tab > Enable Canned Responses

    Go to compose a new email, type in your desired pre-written response and click the drop-down arrow in the bottom left to get more options.  Then choose Canned Responses > New Canned Response.  This tip alone has saved me so much time writing the same emails out!

    5. USE DIRECT COMMUNICATION

    I had to learn this one the hard way.  I believe emails should be short and to-the-point.  We are all leading busy lives and don’t have time to read a huge essay from someone when it could be condensed down into a short paragraph.  At the end of the day, get to the point!

    I found myself projecting my “niceness” into my emails, which backfired most of the time.  In a business setting, or if you’re requesting something from someone, it is far more effective to just say what you want, rather than asking and giving the other person the option to say no.  For example, rather than saying “I was wondering if it would be possible to send me ____ please?” consider using “Please kindly send me ____”.  People can sense manipulation if you use the first example.

    There have been two instances in my professional life where I wrote emails like the first example.  Emails were exchanged back and forth for lengthy amounts of time before I decided to deploy the second example’s tactic, which garnered me instant results.  The first time, I wanted to have full rights to a design that was commissioned for one of my products.  The designer said no they couldn’t do that.  We exchanged emails 10+ times before I used direct communication to tell her what I wanted.  She said yes straight away!

    Second time, I needed a Power of Attorney document signed by a company.  I spent almost 1 year trying to get this and because I felt like I had to be nice and super polite, my request was denied.  The moment I sent an email stated what I wanted, the company wrote back straight away and told me to send them the documents so they can sign it!

    BONUS: 6. USE YOUR IPHONE’S TEXT REPLACEMENT FUNCTION

    I recently discovered under the iPhone’s text replacement option, you can write a huge block of pre-written text and type just a few letters to get it to show up!

    Go to Settings > General > Keyboards > Text Replacement

    Now type out what you want to show up and choose a few letters to use as the shortcut code.  Now each time you type that shortcut code, it will automatically type all of the text out for you!  You can save so much time using this to reply to emails on your phone.

    Did you enjoy my email time hacks?  Which one was your favourite?  Let me know in the comments below which ones you’ll be using!

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    7 WAYS TO EASILY CREATE MORE OPPORTUNITIES IN LIFE

    7 WAYS TO EASILY CREATE MORE OPPORTUNITIES IN LIFE

    Top: Luxe Rose, similar here | Skirt: Miss Selfridge, similar here | Shoes: Dune, similar here

    I was a late bloomer.  During my teenage years, I would always think that someday, everything will work out.  I was also really shy and constantly worried what others would think of everything I did.  As a result, I turned down many opportunities, purely out of fear.  One of the biggest opportunities I turned down when I was 17, was an unconditional offer to study at the London College of Fashion.  Why?  Because at my interview, I saw other girls with crazy hairstyles and blue lipstick on.  I thought to myself “I’m not like that, I’ll get judged and laughed at for not being creative enough”.  When I look back now, I realise so many times that opportunities presented themselves to me, I just didn’t take it.  So I’m here to share with you all my top 7 ways to get more opportunities in life.

    1. GET OUT THERE

    Not all opportunities are going to come knocking on your door.  You have to go out and find them yourself.  There is literally no point thinking that things will happen if you just sit in your house all day!  Go to websites like www.meetup.com and find like-minded individuals who you can bounce ideas off.

    2. AIM HIGHER

    If you only settle for what you already have, then you’ll be completely blinded by any potential opportunities that come your way.  Aim high, and then aim even higher.  Once you fire up that drive and ambition inside of you, you’ll start to become more creative about how to create and manifest more opportunities in your life.

    3. STOP WORRYING ABOUT WHAT OTHERS THINK

    This is a big one and one that I have struggled with for the most part of my life, so I appreciate that it can be difficult.  But you are the only person you have to live with for the rest of your life.  Before you can take care of other people, you need to look after number one first (yourself).  So if there’s something you’ve wanted to do all your life but you’re worried what others will think about you. Stop. Just stop. It’s not their life, it’s yours. Imagine living for the whole of your life and then looking back and realising you held back with everything and didn’t do what you truly wanted to do, because of other people?!

    4. REALISE THE POTENTIAL IN EVERYTHING AROUND YOU

    When you look around you, do you realise how much potential there is all around you?  When you go out onto the street, do you see the opportunity to help someone who is homeless?  Do you see the opportunity to spend time with your loved ones at home?  Do you see the opportunity to buy healthier food to eat?  What about the opportunity to be grateful for your life?

    Do you also see the good in the bad?  This means that when something bad happens to you, or when you get rejected or betrayed, do you see this as an opportunity (to grow, to learn, to become more kind and understanding, to practice forgiveness or gratitude?)

    Pay attention to the doors that open up for you.  Too often, we are blinded to opportunities that present themselves to us.  This is the bittersweet beauty of life.  When an opportunity presents itself, life doesn’t spell it out to you.  It is up to you to see and interpret it as an opportunity.

    5. BETTER TO DO AND LEARN, THAN TO REGRET NEVER TRYING

    There was a study I read about the top regrets of those who were on their deathbeds.  The top regret of those who were dying was that they regretted the things they didn’t do more than the things they did do.  What this says to me is that no matter what you do, it’s easier to live with the regret of going for something that was true to you, rather than putting off doing it forever.  If ever in doubt, just do it.

    6. PAY ATTENTION TO WHO YOU SPEND THE MOST TIME WITH

    ​Motivational speaker Jim Rohn famously said that we are the average of the five people we spend the most time with.  I can definitely appreciate that it is hard to distance yourself from the people in your life that do not serve you.  But it’s not about cutting them out, it’s about recognising that they are sucking your energy or pulling you down, and then limiting your time with them.  As Ich Loc likes to put it, “love them from a distance”.

    7. BE READY TO RECEIVE

    Have you ever heard the phrase “when the student is ready, the master will appear”?  This is the same principle; when you’re ready to see things as opportunities in your life, they will appear in abundance.

    Cardigan: Forever21 Girls (similar here) | Dress: Liz Lisa | Bag: Samantha Thavasa

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